Eastern Section Meeting April 2004

Friday, April 30, 2004

Eastern Section Meeting January 2004

Eastern Section Meeting – January 20, 2004 – Sippy Woodhead Pool Present: Karl Krug, Chairman (YST); Kadi Turner, Vice-Chairman (TCC): John Ries, Coach Rep (TCC); Brent Gonzalez, Age Group Rep (RAA); Jennifer Tarazona, Treasurer (TCC); Jason Bradbury, Program Chair (YST); Marj Casagrande, Officials Chair (PSP); Ellie Abidhider, Safety Rep (HVD); Rachel Turner, Athlete Rep (TCC); Mike Dickson (HILL); Janet Matter (HILL); Dwight Hernandez (PSP); Gretchen Doughty (CCAQ); Bryan Davis (TMEC) November minutes were unavailable for review. Karl Krug introduced himself as the new section chairman. Treasurer’s Report: Jennifer Tarazona has met with outgoing treasurer Stacy Clary and will be transferring funds into a new checking account. There is approximately $7,500.00 in the account. She will provide a written report at the next section meeting. The only current allocation is $500.00 for club development. Discussion on section meeting dates. Motion to continue with regular meetings the Tuesday prior to the 3rd Thursday with the exception of July due to the Olympic Trials. Meeting dates not listed in the 2004 swim guide will be March 16th, April 13th, and July 20th. These dates will be emailed to section, along with posting to calendars at section and SCS web sites. Motion seconded and carried. Coaches Rep: John Ries; no report. Senior Rep: Todd Wines; not present. Age Group Rep: Brent Gonzalez; no report. Program Chair: Jason Bradbury; Discussion on 7 – 8 year old events for long course competition. Motion to offer all five 7 – 8 events on Saturday and again on Sunday. Swimmer may swim only on 1 day, not both. Motion seconded and carried. Jason has been getting the meet lineups out to the clubs approximately 3 months prior to their meet but clubs have delayed getting entry forms finished. Athlete Rep: Rachel Turner; no report. Officials Chair: Marj Casagrande; Clem West has accepted a job transfer and will no longer be working as a meet official. Safety Rep: Ellie Abidhider; no report. Vice Chair: Kadi Turner; She has begun work on our section by-laws/operating procedures. She would like to have others look at them and email her with corrections and/or suggestions. Her email address is: gettysburg7@msn.com Her phone number in the swim guide is incorrect, it is area code 760, not 909. There will be a sub-committee meeting to discuss these operating procedures on Wednesday, January 28th at 7:30 pm. Meeting will take place at the Claremont Club. Committee members to be Karl Krug, Kadi Turner, John Ries, Mike Dickson, Jason Bradbury, Steve Friederang and Brent Gonzalez. Club Development: Steve Friederang; Presentation and handout on “Lets Make Swimming Faster Fun”. He also talked about filming swimmers and is purchasing a moving tripod. He is willing to make himself available to help other coaches. OLD BUSINESS John Ries brought up the issue of clubs listing medals for relays on their entry form and then only giving ribbons. John Ries brought up the issue of not enough coaches coming to these meetings. NEW BUSINESS The section has received notification from Caitlin Young that due to family illness, she is resigning as the sections review representative. Mike Dickson has volunteered to attend the February meeting. Clubs are asked to check with others within their team to see if there is someone interested in volunteering for this position. Contact Karl Krug with suggestions. Kim Holmes from USA Swimming will be presenting the “Club Leadership Course” for the Eastern Section on March 8th – 9th from 7:00 – 10:00 pm. John Ries is going to check on the availability of a room at the Claremont Club and Karl Krug is going to check on the availability of a room with the city of Yucaipa. Our current meeting room at Sippy Woodhead could be used as a backup. Motion to spend up to $500.00 for refreshments. Motion seconded and carried. RSVP to Karl Krug. Information to go on the flyer due to Steve Friederang by February 1st. He will mail the flyer out and notify Mary Jo Swalley and Joseph Friend to have the information placed on both the section and Southern California Swimming websites. Email notification will go out to everyone on the email list. Discussion on all-star meets, speakers, etc will be put on the agenda for next month. Questions came up concerning the events being offered at the last two meets. 11 – 12 year olds did not have either the 50 fly or breast offered at these meets although 200 stroke events were offered. Events in JO’s should take priority over non JO events. Jennifer Tarazona and Steve Friederang volunteered to serve on the program committee. Motion to adjourn the meeting.

Eastern Section Meeting March 2004

Eastern Section Meeting – March 16, 2004 Sippy Woodhead Pool Present: Karl Krug - Chairman (YST), Kadi Turner - Vice-Chair (TCC), John Ries - Coaches Rep. (TCC), Brent Gonzalez - Age Group Rep. (RAA), Jason Bradbury - Program Chair (YST), Tressa Ries - Secretary (TCC), Jennifer Tarazona - Treasurer (TCC), Marj Casagrande - Officials Chair (PSP), Ellie Abihider - Safety Rep. (HVD), Rachel Turner (TCC) and Ben Cascario (YST) - Athlete Rep's., Bryan Davis (TMEC), John Andrade (PDAQ), Ervin Caver (EHRD), John Koenig (EHRD), Gretchen Doughty (CCAQ), Joel Schweiger (MVAQ), John Cyganiewicz (PDAQ / PSA), Sophie MacEwan (PSP). Meeting called to order by Karl Krug, Chairman at 8:05 pm. Minutes were approved. February minutes were emailed to all Section Representatives and Coaches, along with posting on the Eastern Section and SoCal SwimWebsite(s). Treasurer’s Report – Jennifer Tarazona No activity in February, however there will be two expenses in March. There is a Balance as of 02/29/04 of $7,503.11. The $360 spent on food for the Club Development Seminar (encumbered at $500), and $50 for a P.O. Box for the Eastern Section (encumbered previously at $65) will be reflected in next month’s report. Treasurer’s business should be sent to the new address which is: P.O. Box 84 Claremont, California 91711-0084 Eastern Section teams, website and SCS to be advised of the change in address. Treasurer’s report was approved as submitted. Eastern Section Officer’s information and Eastern Section Website will be updated, along with SCS with this information. Coaches Report – John Ries No report. Senior Rep – not present No report. Age Group Rep – Brent Gonzalez The next LSC age group meeting is April 15. Brent encouraged all to attend this meeting, as the future of age group swimming is the main focus. A discussion followed about the poor performance of the Eastern Section at JOs. This was headed by Jason Bradbury. John Ries responded that the entire LSC age group situation is poor at this time (after graduating class of 2004, there will be only one age group swimmer with an Olympic Trial cut in the entire LSC, and only eight swimmers with summer nationals times). Discussion about ways to improve LSC and Eastern Section performance followed. Program – Jason Bradbury Splash count is available for review as well as meet forms through the July meets. Athlete Reps – Rachel Turner and Ben Cascario Rachel indicated that parents have been overheard bad-mouthing other competitors and requested coaches do their part to ask parents to be more supportive. Ben indicated that timers are not always alert, and sometimes miscount the laps of a race. He asked coaches to help instruct parents of the importance of this job. Officials – Marj Casagrande Marj emailed officials to ask them to be more proactive in the pre-meet communication. She read three emails from officials. All three felt there was a lack of communication between clubs and officials; however, the initial contact should be made from the club. Safety – Ellie Abihider No report. Review – Mike Dickson not present No report. Old Business Karl Krug stated that the Eastern Section website is now current. Joseph Friend will continue to be the Webmaster and he has a new email address. Karl stated that Mike Dickson has to this date remained as Review Rep. for the Section. Karl brought up the position again for any interested volunteers to serve out the balance of the elected term; no interest voiced for the position. Karl presented Mike as his appointment for the Board position, subject to election by the existing Section Officers; motion and seconded, vote taken and Mike elected to serve out the remainder of the term. Karl will advise Board of Review Chair and SCS of Mike’s election. A discussion of the new Eastern Section Standing Rules and Procedures occurred. Mary Jo made several changes of a clerical, and / or clarification nature which were made; these changes were in addition to those changes which were previously posted on the website. Clarification of the changes were reviewed and discussed. Further discussion occurred on each article with additional revisions made. Motion and Seconded to approve the document as revised per hard copy and per the revisions at the meeting, Vote taken Standing Rules and Procedures Approved as revised. A motion to approve $200 to reimburse Kadi Turner for printing and mailing of the Final Executed copy of the “Standing Rules and Procedures” was passed. Karl Krug stated that pursuant to the Standing Rules and Regulations, the senior rep is currently in non-compliance of his elected position duties. A discussion as to whether this constituted abandonment of his position followed. Karl stated that a conversation would take place with the Senior Rep. to ascertain his ability, or desire to continue in the position, and review of the requirements of the position, along with his required attendance at the April section meeting and LSC meeting. New Business John Ries indicated that the June schedule of meets is overcrowded and there is concern about lack of support for these meets. Karl Krug suggested that at the April meeting a discussion about what to do about this situation should take place. John Ries also discussed the involvement of the Las Vegas clubs in meets. He requested a coaches meeting be set up that would involve the Vegas clubs to discuss the upcoming meet schedule. John indicated that the Vegas clubs would like a new Eastern Section Championship meet added to future meet schedules. Karl stated that he would send an email to all the Vegas Coaches reviewing above, along with follow-up of previous email he sent pushing for increased involvement and support of meets from the Vegas teams, and he would schedule Coaches meeting in coordination with the TCC April 24 – 25, 2004 meet. This meeting would involve a brainstorming format, with agenda to include avenues to improve the Eastern Section, and that all Coaches would be pushed to attend and lend their voice for this growth and improvement. Next Meeting: The Next Meeting is Tuesday April 13, 2004. Additional Reminder regarding the Next LSC Meeting – that of Age Group Program and Schedule is Thursday April 15, 2004 in Culver City. Meeting Adjourned at 10:05 pm.

Eastern Section Meeting April 2004

Eastern Section Meeting – April 13, 2004 Sippy Woodhead Pool Karl Krug (YST), Janet Matter (HILL), Joel Schweiger (MVAQ), Mike Dickson (HILL), Kadi Turner (TCC), Rachel Turner (TCC), Chuck Riggs (RST), Joan Riggs (RST), Brent Gonzalez (RAA), Jason Bradbury (YST), Ben Cascario (YST), Dwight Hernandez (PSP), John Cyganiewicz (PSA/PDAQ), John Ries (TCC), Tressa Ries (TCC), Jennifer Tarazona (TCC), Ellie Abidhider (HVD) Meeting called to order by Karl Krug, Chairman at 8:10 p.m. Minutes were approved as submitted. March minutes will be posted on the Eastern Section website. Treasurer’s Report – Jennifer Tarazona Jennifer reported the balance of $7,371.36 with one encumbrance of $500.00 (club development) still outstanding. Coaches Report – John Ries No report. Next LSC meeting is April 15th in Culver City. Senior Report – Not present Karl Krug reported that Todd Wines (CRNA) has asked to be released from his obligation as Senior Rep. Karl asked for other volunteers. Joel Schweiger (MVAQ) felt that he could not take on the job at the present time. Karl stated that John Cyganiewicz (PSA/PDAQ) has expressed interest in the position and further discussion will occur when he arrives. Age Group – Brent Gonzalez Brent stressed the importance of the next LSC meeting on Thursday, April 15th. The discussion will be the 2004-2005 Age Group meet schedule and changes. He also mentioned that he is working on an Eastern Section swim camp, possibly in October. Program – Jason Bradbury Jason announced that the total splash count is available along with the bid order. He stated that there are 11 teams currently eligible to bid for meets. Jason brought up a concern about the MVAQ Long Course meet because it is on the Olympic Trial weekend. Jason reported that the meet is a single session meet and hopes that all teams will support it. Mike Dickson asked if the start time for the RAA Sunday post-CIF meet, May 16th, could be changed to 1:00 p.m., with warm up at 12:00 p.m. He mentioned that CIF concludes late Saturday night and this would give the swimmers involved a chance to get proper rest before the meet. Chuck Riggs informed Mike, that if the meet is already sanctioned, the meet must start at the posted time. Athlete Rep – Rachel Turner Rachel was concerned about parent’s behavior at past meets. She asked for help in instructing parents to be more supportive of all competing swimmers. Athlete Rep – Ben Cascario No report. Officials – Marj Casagrande Not present. Safety – Ellie Abihider No report. Review – Mike Dickson No report. Old Business Jennifer stated that the $500.00 for the club development program needed be unencumbered. Motion to release the money back into the current balance was passed. Karl stated that we need a new Senior Representative due to Todd Wine’s vacating of the position. He asked that John Cyganiewicz (PSA/PDAQ) be allowed speak about the job. John stated that he felt it was important that the new rep. be involved in senior swimming and felt he could make the commitment to the job. Karl asked for any other interested parties for the position, none voiced interest. A motion was made to elect John Cyganiewicz (PSA/PDAQ) as Senior Rep., motion seconded, vote was taken and John was duly elected for the position. John’s first position responsibility was to attend the LSC Age Group meeting on Thursday, April 15th. There will be an Eastern Section coaches meeting after the TCC meet on Saturday, April 24th. The meeting will begin approximately at 5:30 p.m. The Las Vegas teams will be sending a contingency from their area. Jennifer asked that $150.00 be set aside to order pizza and soda. A motion was made, seconded and passed. Karl suggested that all coaches attend and he will email all teams in the section urging them to participate. New Business Chuck Riggs (RST) wanted to discuss his concerns about the new Eastern Section Standing Rules and Procedures: 1. He asked about the logic of requiring teams to attend meetings prior to hosting a meet. Kadi Turner responded that this rule was added in hopes that this would facilitate better communication between teams and officials, along with solving any problems prior to the meet. 2. Chuck questioned why is it necessary to attend mandatory meetings to host championship meet. Kadi Turner suggested that there is a need for accountability and that all clubs should be required to participate in the section. She also stated there is currently only one mandatory meeting a year, Marge’s meeting in the fall. 3. Chuck stated that if there are going to be new rules applied that the rules need to be followed and enforced without exception. He asked that there be consistency in applying them. Chuck Riggs presented information gathered from a new task formed from within the LSC to create new ideas for age group swimming. He shared a new plan for restructuring meet programs and schedules. The new ideas are designed to be “swimmer friendly.” He asked if anyone with further input email him with those ideas. John Ries was concerned about swimmers receiving the proper awards at swim meets. He stated that many of the meets are continuing to give ribbons rather than medals, in conflict with the awards stated on the front page of the meet entry form. He also mentioned that meets are giving many different styles of ribbons and there is no consistency in the awards. Chuck Riggs suggested the section look into purchasing section awards. Karl asked that we table the discussion until next month. Meeting Adjourned at 9:30 p.m. Next meeting is Tuesday May 18th 2004.

Eastern Section Meeting April 2004

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