The importance of filing a Report of Occurrence (ROO)
Friday, February 10, 2023
A reminder of just how important it is to submit a Report of Occurrence (ROO) in a timely manner.
The Report of Occurrence shall be submitted by the coach, official, or someone affiliated with the club/facility any time there is an accident or injury during any USA Swimming activities such as Sanctioned or Approved swim meets, swimming practices, contracted Swim-a-Thons or approved social events. The parent or injured party should NOT submit the form. The online form does require that certain sections, indicated by an asterisk, be completed before it can be submitted. If you have any questions, don't hesitate to contact ROO@usaswimming.org.
Following the 2023 General liability, Excess liability & Excess accident medical insurance summary, under the "Reporting Requirement." All claims or incidents must be reported immediately to USA Swimming National Headquarters and IOA Insurance Services Inc. Filling out a ROO and submitting it online will ensure immediate filing if done within 24 hours. If ROO is NOT reported immediately, it may be difficult to fill a claim.
Click the link below to begin the process:
Upon submitting the completed Occurrence report, you will receive an automated email indicating that USA Swimming has received the form. In the email body is a detailed account of the reported information. This email can be printed or saved to a file for record keeping. PLEASE FORWARD A COPY OF THIS EMAILED REPORT TO the Operational Risk Chair for your LSC.
Any questions can be directed to ROO@usaswimming.org.
Submitted by: SCS Op Risk Coordinator-George Young gyinstitute@hotmail.com